14 Answers to Common Computer Questions You’re Afraid to Ask

Feel overwhelmed by the computer issues that seem to plague your small business in Harrisburg, Lancaster, and York, PA? You’re not alone. Many business owners in these areas find themselves grappling with basic computer questions, from handling operating systems to navigating Microsoft Office, which can lead to frustration and a sense of helplessness.

And one of the best ways to improve your basic computer knowledge is to ask questions. The trouble is, when it comes to computers, people are often afraid to ask. After all, you don’t want to sound stupid in front of your tech-savvy coworker or IT guy.

But there’s a solution at hand: partnering with a trusted IT service can transform these challenges into opportunities. Any good IT services provider should be happy to answer your questions. We believe that every question is an opportunity to help you learn how to use technology safely and more effectively. To help, we’ve created this list of answers to the most common computer questions you might be afraid to ask.

1. My Computer Isn’t Working. What Do I Do?

Whether it’s your whole computer, a single program, your email, or the internet, sometimes things just don’t work. That’s exactly when you should call IT support—after all, it’s why we’re here!

If you’re afraid to ask for help over a small issue, try some basic troubleshooting for common computer problems. We even have a checklist you can download!

Download our troubleshooting checklist

Or maybe you’re just hesitant to call because you don’t know what to say. Communicating the problem is half the battle. Here’s a list of the information you can provide to help IT support fix your computer faster.

2. Why Is My Computer So Slow?

Does your computer take forever to start up or open programs? Or just seem sluggish throughout the day? There are many reasons why your computer might be running slow.

Often, it’s because you have too much stuff running—like 10 different computer programs or dozens of internet browser windows at once. You also might have a virus or malware. If it’s been years since you’ve gotten a new computer, chances are you just have outdated tech that can’t keep up. Try updating your operating system and software to download updates that include performance improvements and security patches that keep your computer running smoothly.

Clearing out your hard drive can also provide a quick boost. Delete unused files, uninstall seldom-used programs, and consider moving large files to external storage or cloud services. Additionally, running a virus scan can help identify and remove malicious software that might be slowing down your system.

If your computer prevents you from getting work done because it’s too slow, that’s a problem. Contact your IT support to help you get your computer systems running efficiently.

3. How Can I Do Things Faster?

Speaking of speed, if you’ve ever watched a tech whiz on a computer, sometimes it seems like they’re doing magic with how quickly things fly around the screen. In reality, they’re probably using keyboard shortcuts.

By learning a few simple buttons, you, too, can save time and increase your productivity. For example, using Ctrl + C and Ctrl + V to copy and paste, Ctrl + P to print, or Alt + Tab to switch between open apps. Check out our complete list of keyboard shortcuts.

4. I Lost a File on My Computer. Where Did It Go?

Another one of the most common computer questions is, “Where did my lost file go?” Finding a missing document or app may take a little detective work, but your computer has a lot of tools to help.

First, check your Recycle Bin to see if you accidentally deleted a file. If not, check if you saved the file in a different place. In general, having well-organized files & folders will help you find things more quickly and easily.

If it’s not where you expect, try opening the program you used to create the file (like Word for a document or Excel for a spreadsheet). Each program has a list of recently opened files, and if you go to Save As, it will display the folders where you recently saved other files.

Lastly, Windows has a powerful search feature. Just click the magnifying glass on the main toolbar and type in what you’re looking for. Windows will search all your documents, apps, photos, and more.

Windows Search bar

5. Why Do I Need to Back up My Computer?

Sometimes, you really do lose files, and they’re gone forever if you don’t back up your computer.

You may lose data at any time due to a hardware failure, a natural disaster, a virus or ransomware attack, or human error.

If you want to protect your critical business files and avoid a data disaster, invest in a reliable data backup and recovery service. Check with your tech support for help with dependable cloud backup services so that you don’t have to worry about losing a file again.

6. How Do I Know if an Email Is Spam?

Everyone knows that spam email exists and has probably been told 100 times not to click on it. Unfortunately, the bad guys are getting cleverer, and spam emails are getting harder and harder to detect.

Here are two basic rules to remember:

  1. Be suspicious. Always check who sent the email, and be wary of links, attachments, or any requests for personal information.
  2. When in doubt, ask. It’s always better to ask your IT provider or double-check with the email sender before you click a bad link and potentially put your business at risk.

For more tips, read our full article on how to detect and avoid phishing emails.

7. How Can I Tell if I Have a Virus?

There are many ways to tell if your computer has a virus. Ideally, you’ll have a good antivirus program installed that will catch the virus and alert you before it causes any damage.

If a virus or malware infects your computer, chances are you’ll see symptoms like annoying pop-ups, error messages, programs crashing, or things just running really slow. Use your antivirus software to run a scan, or ask your IT company for help to remove the virus.

8. Why Do People Create Viruses in the First Place?

While there are millions of different viruses out there, they tend to have a few primary objectives:

  • To make money. The virus creator may make money by displaying tons of ads & pop-ups on your computer, convincing you to buy software to remove the virus, or locking your files and demanding a ransom.
  • To steal your information. Some viruses can track your activity, and when you type in passwords or credit card information, they send it back to the bad guys, who can break into your accounts or resell your information online.
  • To take control of your computer. Once a bad guy has access to your computer, he can do a whole bunch of nasty things like deleting or stealing files, crashing your network, or using your computer (and others) to launch attacks on websites and servers.
  • To cause trouble. Whether it’s out of boredom, maliciousness, or to prove a point, some people create viruses and malware just because they enjoy wreaking havoc.

Even someone with an excellent knowledge of computers is susceptible to viruses. That’s why having a quality IT service provider in your corner is so important to help you tackle these issues.

9. How Do I Avoid Getting Hacked?

Getting hacked isn’t a matter of IF, but WHEN. Cybercrime is on the rise, and, unfortunately, there’s no 100% foolproof way to stop hackers. The real problem for most small businesses is that they don’t even know when they’ve been attacked.

The best way to protect your business is to implement cybersecurity measures like antivirus protectionnetwork monitoring, and stolen password detection. Our IT team would be happy to talk to you about cybersecurity solutions for your small business.

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10. Why Shouldn’t I Use Free Wi-Fi?

You may have heard that you shouldn’t use public Wi-Fi networks, like in coffee shops, hotels, or airports. While they’re free and convenient, these networks aren’t secure, which means hackers can intercept everything you’re doing over the internet.

If you’re on public Wi-Fi, avoid doing anything involving your personal information, including shopping online, logging into your bank account, or even signing into your social media. Instead, use a Virtual Private Network (VPN) to keep your connection secure. But we still advise you to be cautious even with a VPN, as it cannot prevent all threats, like malware, on a local network.

11. What Are Cookies?

Not delicious baked goods. Internet cookies are tiny packets of information exchanged between your computer and the websites you visit.

Cookies help websites recognize users and track their activity. For example, a shopping site would use cookies to keep track of items in your cart and recommend related products.

Cookies notification example

For the most part, internet cookies are safe, help websites work properly, and customize your experience. However, they can cause privacy concerns, and some viruses and malware can be disguised as cookies.

It’s important to due to privacy concerns, major browsers like Google Chrome and Safari are phasing out third-party cookies, which are commonly used for cross-site tracking. This action is pushing advertisers to explore alternatives like first-party data and contextual advertising.

12. What Is “The Cloud?”

Cloud and cloud computing refers to data and services that run over the internet instead of your local computer. Technically, the cloud is a network of servers around the globe. Practically, it means you can access software and services from any device, as long as it has an internet connection.

Many services you use every day are cloud-based and involve everything from document storage and backup to communications, entertainment, business applications, and much, much more. Common examples of cloud services include Google Drive, Microsoft 365, Dropbox, Netflix, Zoom, Salesforce, and even Facebook!

13. How Can I Prevent Data Loss?

Preventing data loss is crucial for maintaining the integrity and security of your business information. One basic step is implementing a comprehensive backup strategy. Regularly back up your data to external drives, cloud storage, or both. This redundancy ensures that even if your primary system fails, your data remains accessible and secure.

Data loss prevention also involves protecting your systems against potential threats. Install reliable antivirus and anti-malware software to protect against harmful attacks that can compromise your data. Additionally, keep your operating system and all applications updated to patch any vulnerabilities that hackers might exploit.

Employee training is another necessary factor to prevent data loss. Ensure your team understands the importance of data security and follows best practices, such as creating strong passwords and recognizing phishing attempts. By combining these strategies, you can drastically reduce the risk of data loss and ensure your business operations remain uninterrupted.

14. How Can IT Support Services Help with My Computer Problems?

A person selecting an option for technical support.

IT support services can be a game-changer for small businesses facing persistent computer problems. Partnering with an IT support provider offers you access to a team of experts who can quickly diagnose and resolve issues, minimizing downtime and keeping your operations running smoothly. Whether it’s troubleshooting hardware problems or optimizing software performance, IT professionals provide the expertise needed to address a wide range of challenges.

Also, IT support services often include proactive monitoring and maintenance. Potential problems are identified and resolved before they affect your business, reducing the risk of unexpected disruptions. Additionally, IT support can offer personalized advice and solutions tailored to your specific needs, ensuring your technology supports rather than hinders your business growth.

By outsourcing your IT needs, you can focus on core business activities with the confidence that your computer systems are in capable hands, enhancing productivity and peace of mind.

Don’t Let Your Computer Questions Go Unanswered

You don’t need to be Charles Babbage—considered by some to be the father of the computer—in order to understand some basic knowledge about computers. When you’re running a business, unanswered computer questions can lead to inefficiencies and frustration. Ignoring these issues often results in more significant problems down the road, affecting your productivity and bottom line.

If you have advanced or basic computer questions, we’re here to answer. Regardless of how small or silly it may seem to you, your problem deserves to be fixed. We want to help you get your computers running smoothly and turn your IT from a headache into an advantage for your business.

Don’t let computer issues hold you back. Embrace the opportunity to enhance your tech knowledge and improve your operations with our list of basic computer questions and answers. Reach out to our trusted IT professionals and transform your technology from a source of stress into a tool for success.