PHISHING TRAINING with Tom Malesic | Two-Factor Authentication Scam Email

Phishing Scams are rampant, with fraudsters aiming to steal personal data.

As a small business owner, I frequently encounter these deceitful tactics. Below is an analysis of a common scam and strategies for staying secure.

A recent phishing attempt disguised as a Microsoft email caught my attention, falsely alerting me to an immediate need for “two-factor authentication” on my account, which seemed designed to exploit typical business communications.

Signs of a Phishing Email

Key signs this was a phishing attempt:

  • Sender’s Address: The email used my own company name in a misleading manner, with an email address that appeared to be masquerading as Microsoft but originated from another country, signaling a clear impersonation attempt.
  • Subject Line: Featured “OTP Notice” with my name, an unusual approach that doesn’t align with standard Microsoft communication practices.
  • Content Misalignment: Included a questionable Microsoft logo and an incorrect company name spelling, deviating from our established branding, alongside urgent language directing immediate action.
  • Urgency and Demands: Applied pressure with scare tactics, insisting on immediate action to avoid losing access to important data, a tactic aimed at rushing the recipient into making a security mistake.

Stop Phishing Attacks Before They Happen

This incident highlights the importance of recognizing emails for phishing signs: deceptive sender details, awkward subject lines, content inconsistencies, and urgent, unsolicited requests. Being aware and questioning such emails are key measures in protecting oneself and one’s organization from digital fraud.

Stay informed and share these insights to enhance collective security against phishing scams.

Our Local Central Pennsylvania IT Company services Lancaster, Harrisburg and York and offers managed IT services. We’re happy to help protect your business by keeping your tech safe, secure, and off your plate.